Here’s a list of the best workflow software solutions I’ve covered in this article. Some of these tools are open-source. If you already have one, you can download them and install them free of charge on your existing server. Although it can be complicated to set up, you have full access to all the tools’ features.
Other platforms are free versions paid tools. These platforms offer limited access to more advanced features. This is often more than enough for small teams.
If you are a small team with a limited budget or work for a start-up, free software can be a great option. Free tools may not always be able to meet your specific needs. Here are some paid options you might find more useful and functional for your specific use case.
The Best Free Workflow Software List
Here’s the best workflow software for free: is the best for customizing

ProjectLibre Best for unlimited Gantt charts

Asana Best for Integrations

OpenProject Best open-source tool

Bitrix24 Best for Multiple Project Views

nTask manager best for unlimited workspaces

Nutcache The best workflow management software for up 20 users

Tom’s Planner is the best for simple Gantt charts

ClickUp Best is available for collaboration

Wrike Best for unlimited Users

JUMP TO REVIEWSWorkflow Management software
If you don’t like the above options, here’s a list with paid workflow management software that you can try.
Smartsheet Best workflow management software, with built-in reporting features is the best site to automate manual processes

Bynder Best digital asset administration for your workflow

Hive Best Small Business Workflow Management Software

Kintone Best is a company that can help you create custom workflows

Next Matter Best for automating core workflows and processes

Process Bliss Best workflow management tool for process improvement

Kissflow Enterprise workflow management software

Admation Best agency workflow management system

Orchestly Best workflow management tool for optimizing processes

It is the best way to simplify tasks. A well-designed workflow helps you keep your team on track. It also lets everyone know what they need to do at any given moment.
These processes can be created with Workflow Software. These tools are crucial for large teams with many moving parts. Even small teams can reap the benefits.
Smaller businesses often have multiple roles. No matter how many projects they are working on simultaneously, workflow processes can help them stay on track.
The best news is that workflow software for small teams has more functionality than you need to build the flows you need. This allows you to save money while still enjoying the benefits of these software.
Comparison Criteria
What should I look for in a free workflow solution? Here is a summary of my evaluation criteria.
User Interface (UI). The tool you choose should be simple enough to use for you and your colleagues. This is possible with a good user interface.
All tools are completely free to use: No cost to you. Although you won’t have the same access as premium users, you can still use the tools for as long as they are useful to you.
Scalable: All tools on this list allow you to upgrade your plan to add users or functionality as needed. Your team and you can continue to use the features that you already know.
Integrations: Many tools can be integrated with other software used by your business. This allows you to automate business processes between tools, which can save you time and keep people on track. Common integrations include linking the tool with a messaging app to create automated workflows that notify people when a task has been completed.
Key Features of the Free Workflow App
You can create workflows and use free workflow apps.