Word processors, spreadsheet apps, and presentation software were once tools that could only be accessed from a desktop or laptop. Mobile versions of word processors, spreadsheet applications, and presentation software became more common. Cloud-based alternatives were also available that didn’t require local components. Google Drive is an excellent example of the former: It can be accessed from any web browser, anywhere.
Overview of Office Online
Office Online is similar to Apple iWork and Google Drive, and supports four core applications.
Word, for creating and editing documentsExcel, for managing spreadsheetsPowerPoint, for handling presentationsOneNote, for collecting and sharing notesSway and Outlook.com are also part of Office Online, and OneDrive is integrated, too. These tools are more cost-effective and easier to use than legacy versions of the same apps.
Cost
Access to the basic Office Online suite for consumers is free. Once you log in with a Microsoft account, you can access it from any browser. Additional functionality is available through Office 365’s enterprise counterpart. It is possible to seamlessly switch between Office 365 and a traditional Office installation without leaving the current document. Usability
The interfaces for the Online Office apps are the same as the desktop counterparts. Anyone who has used the former should be able quickly to switch to the latter. Office Online also includes important features like co-authoring (i.e. real-time collaboration), templates, and add-ins. There are however some limitations. Excel Online, however, cannot execute macros like standard Excel.
Advanced capabilities in Office Online
Office Online’s main selling point is its ability to be accessed via the internet. However, it can also work as part of an on-premises private clouds. This is Office Web Apps Server and integrates with Exchange, SharePoint, Lync/Skype, and Lync/Skype Business Server.
“Office Online” can be used as part of an on premises private cloud.
Multiple SharePoint farms can be served by a single Office Web Apps Server farm. Each SharePoint location acts as the file host and the browser acts the client. URLs and Universal Naming Convention locations are used to access Office documents. The end-user experience is very similar to Office Online. The main differences lie behind the scenes. Administrators have greater control over functionality and how individual applications are interconnected. In-house maintenance is required for Office Web App Servers.
Master Office 365 at New Horizons Computer Learning Centers
Office Online is a useful tool for organizations that already rely on Office 365. Check out the current listings and visit our webinars page for more information.
