I feel panicky when I see a blank Microsoft Word document.
There are many ways I could write and so many words I need to fit into an article in a single day. I manage this by doing my research and planning so that I am ready to write when I get there.
The same fear should be evoked by speeches. Many people don’t believe they do.
Some presenters say, “I’ll just wingit,” “I know what I’m talking about and I’ll do fine,” some presenters say.
Here’s how you can change it.
Use the right presentation software to engage your audience and convey your points. The Capterra directory will help you find the right fit for your needs. Project presentations are unique. In a high-pressure environment, you must address a large amount of information in a very short time. These are the 11 steps you need to take in order to deliver the best presentation.
1. Be able to clearly understand the purpose of the presentation.
To prepare your entire speech, it is important to determine the purpose of your project presentation. What is the scope of your project? This presentation would be completely different from one that focuses on project scope, success factors, milestones, and risk management.
Determine if your presentation is intended to inform or persuade your audience. Your approach to your speech will be influenced by the type of project presentation you are giving. Before you begin to outline…
2. Know your audience.
Who is behind the smiley faces that will make up your audience members? Is it your boss or yourself? Is your boss the boss? Your team leaders? Your team leaders? Your audience will influence the language you use and the way you present your ideas.
Your audience is more than just where they are in relation to you. It is also important to consider the number of people you will be speaking to. Toastmasters advises that speaking to 10 or fewer people is not a conversation. Aspeech is when you stand in front of more than 20 people. If there are more than 40 people in the audience, it is considered a performance. 100 or more people is considered ashow.”
Now that you know the purpose of your presentation and who it is for, ask yourself: What do they care about? Your project management presentation will likely cover many metrics. You should have all financial information available, beyond the scope analysis and goals. To help you identify risks and track your project’s progress, use your project management software. Is your project connected to other company projects. This information should be available.
It doesn’t really matter if your research is in bundles, but it will be easier to compile it together. To organize my research, I use a word document with bolded headings. However, I have heard that Evernote and Scrivener are also great options.
4. Select your most important points.
Grab a new piece of paper and you are ready to choose your main points. These are claims that need to be substantiated. Main points are similar to little thesis statements. Take this example:
We should expand our reach.
Scrum would be a good choice for this project.
Let’s fix our customer service feature in this sprint.
If you have done your research and understand the reason you are presenting, it should be easy to select your main points. These are the most important topics to present in your speech. These topics should be written down. Next, brainstorm the facts that can support them.
If your claim is “We need to extend the deadline”, you can support it with “We had an outage last week that made it difficult to produce timely”